Organization Qualifications:

1. Only non-profit organizations will be considered. Applicants must submit a copy of the organization's 501(c)3 exemption letter from the IRS.
2. The organization must provide services in Spring Lake, Ferrysburg, or Grand Haven.
3. The organization must have experience working with large events.
   
4. At least one volunteer from the organization must have experience in traffic control.
   
5. A representative of the organization must be assigned to work with show organizers.

Expectations:

1. The organization must be able to fully staff the event.
2. The organization is responsible for scheduling and follow-up with staff for their assigned nights.
   
3. All volunteers must be 18 years of age or older and must be checked in and ready to work no later than 5:30 PM.
   
4. Volunteers must work from 5:30 PM to 9:20 PM Tuesday through Thursday and 5:30 PM to 10:20 PM on Fridays and Saturdays.
   
5. Volunteers are expected to familiarize themselves with the provided basic safety training before working the event.
   
6. Volunteers are required to wear and use provided safety equipment.
   
7. Any volunteer that fails to follow all safety protocols or common-sense safety will be asked to leave.
8. Failure to properly staff any scheduled night will disqualify the organization from receiving donations.

Job Duties:

• Traffic control on Heather Court
• Accepting donations; volunteers must be outgoing and willing to ask for donations
• Greeting guests and passing out candy canes to them

Awarding Process:

• Applications will be accepted until October 1, 2010. Thereafter a committee of neighbors will review all qualified applicants and vote. The top three organizations will be this year's charities. Selected recipients must agree to a written contract regarding services to be provided by them and the allocation of donations.
  
  

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• Organization Name
  Address
  City
  State
  Zip
  Phone
  Contact Person
  Website
  Number of years as a non-profit organization?
  Brief description of the organization
  How will the organization use any donations received?
  From what other organizations does the organization receive donations?
  With what other events has your organization been directly involved?
  How many volunteers can the organization commit to this project?
  How will the organization staff the event?
  Is the organization willing to help assemble and disassemble the display?	Yes No
  Is there any other relevant information we should know about your organization?